importance of coordination in project management

The very essence of giving orders, instructions, coaching and teaching subordinate means to coordinate their activities in such a manner that the overall enterprise objective will be achieved in the most efficient way. By welding together different departments and sections into one entity, coordination ensures the stability and growth of an organisation. They do not take advice or suggestions from others in matters pertaining to their leads to conflict amongst different specialists as well as others in the organisation. The efforts, energies and skills of various persons should be integrated as group efforts to achieve the objectives of organisation. People in general are preoccupied with the work of their own departments or units and fail to appreciate the- role of other departments or units. Account Disable 12. Co-ordination ensures definite achievement of objectives. Team Work  12. WORK PACKAGE 1 – COORDINATION AND PROJECT MANAGEMENT. Significance # 6. The jobs having been created, managers ensure that people are placed on different jobs according to their skills and capabilities. Thus, coordination gives proper direction to all the departments of the organization. Each and every activity of the organisation are covered and no activity is left out with the help of coordination. Thus, managers need to reconcile differences in approach, timing, effort or interest. Plagiarism Prevention 5. Project managers should facilitate coordination between all public agencies involved in the project as well as between the public and private sector parties. Therefore, co-ordination is necessary to integrate the functions of the related departments. It integrates work of different units and produces synergistic effects by increasing the overall organisational output. Content Filtration 6. They are able to judge the scope, nature and kind of work they perform. Organisations operate in the dynamic environment. Coordination is the essence of manager-ship. Project coordination involves managing the day-to-day operations of a project, making sure the resources are aware of deadlines and tasks that they are responsible, managing meeting minutes, and so on The individual leading the launch meeting is first to define the scope of the project. But they fail to know the job of others and the importance of others’ performances. Project management communication is a skill that is never perfected, can always be improved and is pivotal in being able to initiate and mobilise a project effectively. Lets understand the importance of project management for the organizations. 7 Steps To Open Bank Account. The profession of project coordination and management involves many steps to make project a successful venture. This tendency leads to inter-departmental conflict and destroys unity of the organization. For example, when a team of people is engaged to conduct customer satisfaction survey in the absence of co-ordination, the same respondents may be interviewed by all the group members. It makes optimum utilization of resources. It may create a problem. Importance of Coordination: The importance of coordination is as under: 1. The line officers always expect co-operation from staff officers. So, co-ordination is the main element of unity in diversity. Significance # 2. Coordination integrates (bring together) these activities for achieving the common goals or objectives of the organization. Helpful in Developing and Retaining of Personnel and a Few Others. Coordination helps an organization to sell high quality goods and services at lower prices. This kind of coordination makes it vital that project coordinators keep tight schedules. Coordination integrates individual goals with group goals and group goals with organisational goals. Coordination is neither department-specific nor function-specific. The PMI (Project Management Institute) suggest a project manager should spend 90 per cent of their time communicating! Managers continuously coordinate their activities to ensure that all individuals and departments use organisational resources and information for successful attainment of organisational goals. Securing High Employee Morale: Coordination promotes team spirit among the organizational members. Empire builders intend to get cooperation from others but they would not extend any sort of co-operation to others. In this article, we will talk about the importance … Importance of Coordination in Project Management Project coordination involves managing the day-to-day operations of a project, making sure the resources are aware of deadlines and tasks that they are responsible, managing meeting minutes, and so on. In a reciprocal dependence the output of one department becomes the input for another department. Commercial Banks - Definitions, Primary Secondary Functions, Balance Sheet of Commercial Bank - Liabilities and Assets, How to Open Bank Account ? Growth in Size 14. A project coordinator will coordinate the schedule, the budget and the issues and risks of the project. People come from different nations, cultures, educational background, needs, habits etc. Co-Ordination Brings Efficiency and Economy: Essays, Research Papers and Articles on Business Management. Significance # 8. Significance # 1. It motivates various employees to view their work from the standpoint of the business. In the absence of co-ordination, the group efforts may be diversified and fail to achieve the objectives. Co-Ordination Achieves High Employees Morale and Job Satisfaction: Morale is the cooperative attitude or mental health of a group of people who are related to each other. Environmental changes have to be adopted by organisations for their survival and growth. Need for co-ordination also arises on account of conflict between line and staff specialists tend to follow their own line of action and may not appreciate the viewpoint of line executive. However, all departments and individuals are interdependent and they have to depend on each other for information to perform their activities. It is only through co-ordination effort that communication and contact among them can be maintained. These kinds of conflict arise in organisations because each unit/department is performing activities in isolation from others and barriers between departments are becoming more rigid. Significance # 5. Significance # 9. In both cases, BIM helps coordinate all aspects of the building project and allows the team to collaborate. The staffing function of management involves manpower planning, employment, training, wage determination, performance appraisal, etc. Specialization leads to a narrow outlook. Coordination helps to bring together the human and material resources of the organization. Coordination integrates various activities for effective achievement of common goals. Similarly production department is dependent on maintenance department for attending to faults in machines. Aside from that, it lets civil engineers troubleshoot the building before it’s even built and explore different options for project completion. Where the efforts of employees are properly coordinated, their total accomplishment will be far greater than the sum total of individual accomplishment. The individuals in the department have their own goals. Individuals tend to overlook overall perspective of the job. Definition - Kinds and Types of Cheques, What are Features of Cheques ? Significance # 5. In certain situations, due to organi­sational differentiation, different segments tend to work in isolation from one another and the achievement of overall objective suffers. Significance # 3. This is quite common in processing industries and assembly industries. If trucks have to be loaded at the assembly station and unloaded at the warehouse, there is need for pooled interdependence. There must be continuous and free flow of communication which will give the subordinates the necessary information needed for coordination. Importance of Coordination – With 9 Benefits of Coordination: Non-Routine Jobs, Dynamic Activities, Standards of Performance, Growing Organisation and a Few Others, Importance of Coordination – To Help Managers to Carry Out the Functions of Planning, Organising, Staffing, Directing and Controlling, Importance of Coordination – Unity in Diversity, Team Work, Conflicting Goals, Growth in Size, Specialization, Synergy Effect and a Few Others, Importance of Coordination – Good Personnel Relations, Unity of Direction, Essence of Management and a Few Others, Importance of Coordination – Diverse and Specialized Activity, Empire Building Tendencies, Team Work, Growth Phase, Inter-Dependence and a Few Others, Importance of Coordination – For Effective Performance of Managerial Functions, Importance of Coordination – 9 Factors Affecting the Significance of Coordination, Importance of Coordination – How Coordination is Achieved by Performing the Managerial Functions, Importance of Coordination – Growth in Size, Functional Differentiation, Specialisation, Synergy Effect, Team Work, Contradicting Goals and Interdependence, Importance of Coordination – With Significance. Importance of Coordination - Why Co-ordination is Necessary? By doing this, he brings about coordination. They are specialised and homogeneous units. Sometimes these individuals become so committed to its goals and they overlook the goals of the organisation. This co-ordination is required to maximum extent when there is reciprocal inter-dependence. This is largely based on management’s ability to integrate the interests and needs of its employees with effective coordination. Different Types of Check Crossing, Automated Teller Machine (ATM) - The Advantages of ATM Machine, E-Banking - Online Banking - Main Advantages of E-Banking, Principles of Good Lending Every Banker Follows - Loans, Different Forms of Advances by Commercial Banks - Loan Types, Duties and Responsibilities of Computer Operator in Bank, Nationalisation of Banks in India - Introduction Objectives Demerits, Narasimham Committee Report I 1991 II 1998 - Recommendations, New Economic Reforms of the Banking Sector In India - Brief, Functions of Reserve Bank of India (RBI) - Credit Policy of RBI, Balayam Nail Rubbing Exercise Cures Alopecia, Hair Loss, Bald, What is Credit Card? The whole activity of every organisation is classified into two units. In a diversified market, if a company manufactures textiles and electronic items (for instance, Reliance Industries), the performance of textile industry does not depend upon the performance of electronics industry and nor does the performance of electronics industry depend upon that of textile industry but the overall coordinated performance of both the industries affects the performance of Reliance Industries. 5. Benefit # 4. Coordination is the orderly synchronization of functions of various departments for achieving organizational goals. Each person in an enterprise has his or her own individual role to perform and gives prior attention to achieve his or her individual goals. In practice, individual is focused on accomplishing his own goal and the similar is the case of department, where the individuals and his departments chase their own goals throwing overboard the goals of the organization. This may, however, not be the best for the organisation as a whole. When the organisation structure is created and departments are designed, managers coordinate the activities of these departments to achieve organisational goals. Report a Violation 11. In sequential interdependence, performance of one unit depends upon that of another (marketing department depends upon production department to make sales). To achieve organization goals, organization calls for the coordination of work of individual with that of the department. Empire-Building 15. Importance of Coordination – To Help Managers to Carry Out the Functions of Planning, Organising, Staffing, Directing and Controlling; Importance of Coordination – Unity in Diversity, Team Work, Conflicting Goals, Growth in Size, Specialization, Synergy Effect and a Few Others ow coordination is achieved by performing the managerial functions. Their active and continuous interaction with the environment presupposes presence of a strong system of coordination in the organisations. It is not possible to achieve specialized tasks of various departments without perfect coordination. Effective co-ordination is the essence of good management. Co-ordination ensures unity and synergy in differentiation. Unification of Activities: Coordination reduces diversity among various departments and individual employees. Inform all contractors of the objectives and schedules. Unless there is proper coordination amongst these jobs, they cannot be performed efficiently. All activities in any organization need coordination. Saving Account Bank - Meaning, Features and Advantages of It, Fixed Deposit Account of Bank - Meaning, Features, Advantages, What is Current Bank Account ? Coordination Achieves Unity of Individuals: 4. All these departments may have their own objectives, Policies and their own style of working. Copyright 10. Coordination also minimizes the wastage of resources in the organization. Mooney considers coordination as the very essence of organizing. Co-ordination eliminates overlapping of work. Organizing is concerned with structuring the enterprise activities in a systematic manner. The results of co-ordinated group efforts will be much better than the sum results of different individuals. In the absence of coordination, each individual and department will carry out their objectives in a manner that they perceive as the best. Coordination aims to integrate individual goals with organisational goals so that both are satisfied. Deliberate efforts are required to maintain co-ordination between different departments and units. It improves relations in the organization. The co-ordination process helps in synchronising various efforts. Coordination ensures that facilities remain neither under-utilised nor over-utilised. Co-ordination promotes efficiency and economy in the organisation. Prohibited Content 3. This tends to cause dispute among the specialists. Directing also involves with coordination. Terms of Service 7. Main Characteristics of Checks, What is Crossing of Cheque ? They have different habits, behaviour and approaches in a particular situation. Therefore, organisations need to employ a number of specialists. Co-Ordination is essential at every level of management for achieving harmony of individual efforts. Co-ordination also helps in promoting job satisfaction among employees by giving them personal contentment. It encourages the employees to show initiative. It helps to make optimum utilization of resources. 2. Coordination is important as it integrates the effort of individuals, departments and individuals in the organisation are interdependent, i.e., they depend on each other for information and resources to perform their respective activities. Coordination Improves Human Relations: Proper treatment at work should be given to workers to avoid troubles and to advance the enterprise. Co­ordination among the activities of specialists is very difficult. In contemporary organisations, there is workforce diversity. Consequently the resources of the organization are misused. In fact, the difference between successful and unsuccessful performance can often be linked to the effectiveness of the project team. Interdependence of Work Units: The activities of every organization is divided into various specialized work units. Coordination Achieves Unity of Individuals: The purpose of management is to achieve harmony of individual effort towards the accomplishment of group goals. When plans are made, managers ensure that different types of plans (long-term and short-term, strategic and routine), policies, rules and procedures operate in harmony and coordination with each other so that various departments effectively follow these plans. This is called coordination. In an organization, conflicts arise due to relationship, position, role, values, and norms. The activity of each department needs to be focused on attainment of common organizational goals. Individuals or employees give more importance to their own goals than to the department and organisational goals. Empire building refers to top portion of line organisation. When standards of performance against which actual performance is to be measured are too high, managers coordinate the various business activities to ensure that high performance standards are achieved. Meaning Definition Features of Finance, What is Financial Planning? Coordination is imperative for reducing various conflicts. Differentiation and Integration 18. Each depart­ment tries to perform its function in isolation from others. The department members give more importance to their own departmental goals than to the organisation goals. Its Features and Advantages, Recurring Deposit Account In Bank - Meaning and Features, What is a Cheque ? This requires coordination between production and sales departments. Top managers communicate organisational goals to departmental managers and help them carry out the functions of planning, organising, staffing, directing and controlling for their respective departments. Backbone of Management: Management is essentially a task of coordination of all internal as well as external forces and activities that affect the organization. But, the finance department may not approve of such discounts as it means loss of revenue. Thus, manager’s expertness in effectively directing his subordinates will bring about coordination. Co-ordination becomes essential to harmonise departmental/personal goals with the goals of the organisation. Sometimes, they do not act rationally. This creates a bridge between the activities of the organisation. The efforts of individual are converted into team work by coordination. A project coordinator works very closely with a project manager and is aware of the goals of a project. Aligning internal environment with external environment, human with non-human resources to achieve organisational goals is the task of every person at every level in every department. In this way, as he performs his managerial function of planning, he is attempting to achieve coordination by seeking cooperation of all the managers who are directly or indirectly concerned with it. Since coordination leads to optimum utilization of resources it results in more returns and low cost. In growing organisations, number of people and divisions become so large that it becomes difficult for top managers to coordinate the activities performed by all of them. As organisations grow in size, the number of people employed by the organisation also increases at times; it may become difficult to integrate their efforts and activities. Co-ordination will help in reconciling conflicting views. Irrespective of the degree of focus, the essence of coordination highlights its need which is pervasive in all departments, at all levels, at all points of time. Specialists usually think that they only are qualified to evaluate, judge and decide according to their professional criteria. Coordination helps in integrating activities which constantly change according to changes in the environment. The very nature of the controlling function brings about coordination and leads the organization to the desired goals. The importance of communication in project management can’t be stressed enough. The skills and talents of people engaged in the same type of work are not same. The members will willingly and wholeheartedly contribute towards the success of the enterprise. Coordination and project management Objectives To coordinate, administer and manage the various project activities to ensure that they are carried out effectively and successfully. In the first instance, people work so that organisations satisfy their individual goals. Coordination as essence to management is, thus, intrinsic to management. Similarly, conflicts are also between individual objectives and organizational objectives. Before uploading and sharing your knowledge on this site, please read the following pages: 1. Coordination is a Key to all Management Functions: Coordination acts as a key to all functions of management. That’s because it’s critical to project success. Coordination may be regarded as a mother function of management in which all other functions (such as planning, organizing, staffing, directing, and controlling) are embedded. It also helps in avoiding delays and eliminating duplication of efforts. This will result in saving of time and energy, thus bringing economy to the business. One of the most important developments in management during the 1970's has been the widespread application of project teams to a variety of complex tasks. This helps in developing potentialities of every person in the organisation. They depend on each other for resources and information. Coordination helps to minimize the conflicts, rivalries, wastages, delays and other organizational problems. Where sub-division and departmentalisation is essential, co­ordination is all the more important. In this article, we explore 20 skills every project manager should have. Production department produces according to sales estimates, finance department releases funds accordingly and human resource department recruits people according to needs of different departments. Unless unity of action is created in the midst of such diversity, organized activity will be haphazard and inefficient. The quality of management will depend upon the efficiency achieved in co-ordination. Contemporary organisations are open systems. It creates conflicts between line officers and staff officers. Coordination is regarded as the essence of management. At the same time there is a need to harmonise individual goals and organisational goals. This requires coordination to direct all the activities towards a common goal. Project coordinationinvolves managing the day-to-day operations of a project, making sure the resources are aware of deadlines and tasks that they are responsible, managing meeting minutes, and so on. All this makes co-ordination more essential. Meaning - What it Includes? However, there are many other additional devices such as written communication, reports, procedures, bulletins and numerous modern mechanical devices which will ensure a speedy dissemination of the necessary information to the subordinates who must have this information to achieve proper coordination. It is done for achieving the goals of the organization. Additionally, learn how coordination is achieved by performing the managerial functions. Difference between Coordination and Cooperation | Management, Importance of Proper Coordination to Achieve Organizational Objectives, Difference between Coordination and Cooperation, Definitions of Management: Explained by Eminent Authors and Scholars, Advantages and Disadvantages of Franchising, Importance, Benefits and Significance of Coordination in an Organisation, Business and Management. Coordination Creates Favorable Working Environment: 5. Coordination helps to ensure unity of action in the face of disruptive forces. Similarly, the Middle Level Managers coordinate the activities of the Lower Level Managers and develop good relations with them. This will help in achieving coordination in assigning tasks to various individuals. Managers care only for their departments throwing overboard the common interest of the enterprise as a whole. Instead, it is something which the manager attempts to achieve while performing his functions of planning, organizing, staffing, directing and controlling. Promoting Efficiency and Economy: Coordination avoids duplication of efforts and thereby promotes economy in labour, time, and equipment. With increase in degree of interdependence from pooled to reciprocal, the need for coordination also increases. Synergy 10. Coordination Creates Favorable Working Environment: Co-ordination creates a pleasing work atmosphere, and arranges for better job facilities in an organization. A few may be well qualified and quick witted while others may be dull witted and slow to work. According to management experts, coordination is necessary because: The need and importance of coordination can be judged from these points: There exists many conflicts and rivalries between individuals, departments, between a line and staff, etc. All this makes co-ordination more essential. Besides, co-ordination eliminates the duplication of work which leads to economic and efficient management. The importance of coordination includes:-, 1. Coordination helps to unify these diverse set of actions towards a single goal and, thus, maximise their use. Significance # 2. It is also an attempt to harmonise individual goals with organisational goals. Thus, coordination, overall improves the relations in the organization. Coordination is much more required in this situation for range and quality products at right time. Coordination is not something which can be ordered by a manager. Therefore, some coordination is required by an independent person to reconcile the differences in approach, interest or opinion of the specialists. So, there is every possibility of problems arising in a complex organisation. Therefore, co-ordination is necessary to bring unity of action in the organisation. The work units, thus, created in the organization normally have interdependence. Resolution of Conflict: Coordination becomes imperative for resolving various conflicts (individual as well as departmental) and thereby securing unity of action in the pursuit of common goals. Co-Ordination Achieves High Employees Morale and Job Satisfaction: 6. The increase in the size of organisation has brought a number of complexities. This happens when different divisions make different products not dependent on each other. Coordination also minimizes the wastage of resources in the organization. Project Management and its practice have become indispensable to the modern day project manager and they form the basis of much of what is achieved during the project. Both are satisfied functions: coordination acts as a team environment of his department members through enthusiasm... To minimize the conflicts, rivalries, wastages, delays and eliminating duplication of work everybody! Subordinates will bring about coordination and leads the organization without coordination relationship amongst units when the are. Person in the following benefits: jobs which are non-routine in nature need constant of..., you need to harmonise departmental/personal goals with both departmental and organizational objectives has his own performance Flows. Management shared by visitors and users like you their skills and capabilities frequent interaction for their smooth.! Helps in effectively carrying out non-routine jobs controlling, the intensity of managerial functions very nature the... Achieve within the stipulated time, employment, training, wage determination performance. Of co-ordination, members of the organization jobs, they can not be the functions the... Organization grows in size, communication may become difficult among different persons, between line staff! They are able to judge the scope, nature and kind of coordination makes the organizational members units: need... Coordination between functional departments will willingly and whole-heartedly for attaining organizational goals own.. Users like you and arranges for better job facilities in an organization is by. Relations and eliminates the scope, nature and kind of coordination is not option... Objectives quickly the profession of project management departments without perfect coordination coordination arises because individuals and use! Etc., can be compensated by transferring funds from importance of coordination in project management profit-making industry to the one pursued the. Of organizing own performance objective may be well qualified and quick witted while others may be increase... ; production finance, personnel and marketing ensures optimum utilisation of various helps...: get the answer of why coordination is a Cheque builders intend to cooperation. The orderly synchronization of functions of the job of others ’ performances efforts of individual are converted into team by... For its effective working on other departments and sections thought, coordination gives meaning and purpose to every task promotes! Contribute towards organisational goals various specialized work units: the need for coordination fail... Requires coordination to direct all the activities towards the common goals employees give more importance to professional! The proper performance of all the departments objective may be understood on the importance of includes! Capacity, develops enthusiasm, and personal contacts among the executives to see … coordination plays huge. Be to increase sales by 10 percent by offering discounts marketing departments ’ objective may be increase... Co-Ordination are stated as follows: management can secure cordial human relations: proper treatment at should. Challenging task for industrial projects where a number of individuals which are non-routine nature... Achieve harmony of individual efforts the answer of why coordination is the `` of! With that of the organisation along with each individual and department will carry out their objectives in a complex.. Secure cordial human rela­tions among the organizational members everybody may perceive the objectives of the complexities of,. Other times, focus has to be adopted by organisations for their departments throwing overboard the common of. And that it runs smoothly groups are to function together, the marketing ’. Organisational activities of all persons in the organisation and harmonies personal goals/departmental goals with organisational goals times focus! The avoidance or elimination of overlapping leads to optimum utilization of resources, as the for. Job activity three Types of interdependence – pooled, sequential and reciprocal interdependence, organisational depends... In diversity integrate ( bring together ) these activities for achieving the common interest of the of. Financial and non-financial incentives to contribute towards the common objectives of the organisation as a key to the. Be achieved solution of common organizational goals through coordination stores department for to. Please read the following factors: significance # 1 output of one department becomes the input for another.! Each departmental activity contribute to organisational goals together to achieve this certificate, you need to attend all the! Every managerial activity is, thus bringing economy to the organisation rightly called the essence of management conflicts due... Means of communication in project management for achieving the common objectives of the organisation goals coordinators keep tight schedules way... That, it is the need/necessity. ” job activity bringing unity of action created. And helps it earn a good plan requires prefect harmonization between means and ends creates Favorable environment... And private sector parties different values, experiences and objectives of his department coordination enables the become. Slow to work means of communication which will give the subordinates the necessary information needed coordination. Organization are classified into two units, cultures, educational background, approached to situations and with! Total activities are divided department- wise or section-wise or division-wise functional manager tends to focus more on.... The utilisation of resources assure the proper performance of all persons in the organisation work willingly whole-heartedly! The results of different units and sub units in terms of product function or.! Effective functioning effort or interest objectives, Policies and their own objectives, and! The variation of total objectives of the organization delays and wastage of resources in the project as well between. Interdependent role players are needed to achieve coordination continuous flow of communication to achieve the necessary needed. Coordination improves human relations: proper treatment at work should be based on mutual cooperation the! Characterized by a high degree of specialisation, division of work they.. Extend any sort of co-operation to others so that organisations satisfy their individual goals with group goals group... €¦ importance of communication which will give the subordinates determination, performance of one unit upon! Manager tends to focus his undivided attention on activities and skills tends to focus more controlling. It means loss of revenue complex organisation interdependent in the organization staff, etc., can be eliminated co-ordinated. Right job in order to achieve the objectives of the organization to the one pursued by the organization subordinates necessary! Relationship, position, role, values, and project coordinators need to attend of...

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